Matrix Bookkeeping

🚨 Card surcharges are banned from 1 October 2026.

If you currently surcharge customers, you need to act before the deadline - remove surcharges, update your POS and invoices, and decide how to handle the cost.

The good news? Interchange fees are being cut, with small businesses getting the biggest reduction.

Fed up with your bookkeeper but worried switching will be a hassle?

The good news is, it is usually much simpler than business owners expect.

At Matrix Bookkeeping, I manage the transition for you and guide you through each step so nothing falls through the cracks.

You get one reliable point of contact who understands your business and keeps your books clear and compliant.

If you have been thinking about making a change, this might be your sign.

📞Send me a message or call Kim on 0479 131 167 to book your free chat.

𝗪𝗵𝘆 𝗶𝘀 𝗶𝘁 𝗶𝗺𝗽𝗼𝗿𝘁𝗮𝗻𝘁 𝘁𝗼 𝗵𝗶𝗿𝗲 𝗮 𝗥𝗲𝗴𝗶𝘀𝘁𝗲𝗿𝗲𝗱 𝗕𝗔𝗦 𝗔𝗴𝗲𝗻𝘁?

𝑩𝒆𝒄𝒂𝒖𝒔𝒆 𝒚𝒐𝒖𝒓 𝒄𝒐𝒎𝒑𝒍𝒊𝒂𝒏𝒄𝒆 𝒊𝒔 𝒏𝒐𝒕 𝒔𝒐𝒎𝒆𝒕𝒉𝒊𝒏𝒈 𝒚𝒐𝒖 𝒘𝒂𝒏𝒕 𝒕𝒐 𝒈𝒆𝒕 𝒘𝒓𝒐𝒏𝒈.

When you work with a Registered BAS Agent, you are working with someone who is:

✔️ Legally authorised to prepare and lodge BAS
✔️ Registered with the Tax Practitioners Board
✔️ Qualified and experienced in GST and payroll compliance
✔️ Required to complete ongoing professional education
✔️ Covered by professional indemnity insurance

What this means for your business:
✔️ Your BAS is prepared correctly
✔️ GST, PAYG, and super are reported in line with current legislation
✔️ Errors are identified early
✔️ Risk of ATO penalties is reduced
✔️ You have support if the ATO contacts you

𝑺𝒐𝒎𝒆𝒕𝒉𝒊𝒏𝒈 𝒎𝒂𝒏𝒚 𝒃𝒖𝒔𝒊𝒏𝒆𝒔𝒔 𝒐𝒘𝒏𝒆𝒓𝒔 𝒅𝒐 𝒏𝒐𝒕 𝒓𝒆𝒂𝒍𝒊𝒔𝒆, 𝒖𝒔𝒊𝒏𝒈 𝒂𝒏 𝒖𝒏𝒓𝒆𝒈𝒊𝒔𝒕𝒆𝒓𝒆𝒅 𝒃𝒐𝒐𝒌𝒌𝒆𝒆𝒑𝒆𝒓 𝒇𝒐𝒓 𝑩𝑨𝑺 𝒘𝒐𝒓𝒌 𝒄𝒂𝒏 𝒑𝒖𝒕 𝒚𝒐𝒖 𝒂𝒕 𝒓𝒊𝒔𝒌, 𝒊𝒏𝒄𝒍𝒖𝒅𝒊𝒏𝒈:

✖️ Incorrect lodgements
✖️ Compliance breaches
✖️ Fines and penalties
✖️ No professional accountability

Registered BAS Agents are bound by a strict Code of Conduct and are accountable for every lodgement made on your behalf.
It is not just data entry, it is compliance, legislation, and protection for your business.

If you are unsure whether your current bookkeeper is registered, you can search the public register on the Tax Practitioners Board website - https://www.tpb.gov.au/public-register

𝑃𝑒𝑎𝑐𝑒 𝑜𝑓 𝑚𝑖𝑛𝑑 𝑖𝑠 𝑘𝑛𝑜𝑤𝑖𝑛𝑔 𝑖𝑡 𝑖𝑠 𝑑𝑜𝑛𝑒 𝑝𝑟𝑜𝑝𝑒𝑟𝑙𝑦.

Payday super is coming, and I know it’s already causing a bit of confusion for employers.

The change means super will need to be paid at the same time as wages, rather than quarterly. In practice, this is likely to mean that when you run payroll, the super component is calculated, reported and paid straight away, either through your payroll software or clearing house. Super will become part of each pay cycle, not something you catch up on later.

While the aim is to improve outcomes for employees, it does mean changes to cash flow and payroll processes. Businesses will need to make sure funds are available on pay day and that their payroll systems are set up correctly to avoid errors or late payments.

For some businesses this will be a simple adjustment. For others, especially those running tight cash flow or more manual payroll processes, it may take a bit of planning to get right.

If you’re not sure how this will affect your business, or you’d like help setting things up properly before it becomes mandatory, feel free to reach out. Getting it right early can save a lot of stress later.

Happy to talk it through.

𝗕𝗼𝗼𝗸𝗸𝗲𝗲𝗽𝗲𝗿 𝘃𝘀 𝗔𝗰𝗰𝗼𝘂𝗻𝘁𝗮𝗻𝘁
.......and why you need both!

These roles overlap, but they are not the same. A bookkeeper manages the day to day accuracy of your numbers. We keep everything clean, timely, coded correctly, and compliant. Without that foundation, your tax return or business decisions will never be as accurate as they could be.

An accountant works with the numbers once they are final. They look at structure, tax strategy, and big picture planning. They can only do that well when the books are solid. The cleaner the bookkeeping, the more powerful the accounting work becomes.

When these two roles work together properly, the business wins every time.

𝗪𝗵𝘆 𝗬𝗼𝘂 𝗦𝗵𝗼𝘂𝗹𝗱 𝗥𝗲𝘃𝗶𝗲𝘄 𝗬𝗼𝘂𝗿 𝗣𝗿𝗼𝗳𝗶𝘁 𝗔𝗻𝗱 𝗟𝗼𝘀𝘀 𝗠𝗼𝗻𝘁𝗵𝗹𝘆

A profit and loss is like a health check for your business. When you only look at it once a year, you miss slow changes that quietly drain your profit. One supplier increase, one staff member’s hours creeping up, or one subscription fee forgotten can shift your numbers without you noticing.

Monthly reviews help you catch issues while they are still small. You start to see trends, and you make decisions based on facts instead of guesswork. It also stops the panic that happens at the end of the financial year when everything is a surprise.

If you have never reviewed a P&L monthly, try it. You will be surprised at what you learn.

GST feels simple on the surface, until it isn’t. The codes you choose can change your BAS, your refunds, what the ATO thinks you owe, and even how your accountant prepares your tax return. One wrong code repeated over months can snowball into problems you don’t see coming.

A lot of business owners guess the code based on what looks right. It works sometimes, but when it doesn’t, you end up paying more GST than you should. Or worse, you accidentally claim GST where none exists, and that leads to correction work later on.

If your GST outcomes have ever surprised you, that is usually a coding issue hidden in plain sight.

Most people still think bookkeeping is typing numbers into software. If that were true, every business would be running smoothly. What actually happens is the quality of your numbers shapes every business decision you make. When the numbers are wrong or incomplete, everything built on top of them becomes shaky.

A good Bookkeeper sees the patterns you do not. We know what a healthy set of accounts looks like, and we notice when something is off. Missing deductions, misclassified expenses, unpaid invoices, double payments, incorrect GST codes, payroll errors, all of it shows up through the books long before the business owner notices it in cash flow.

If you have ever looked at your accounts and something didn’t feel right, that is the point where a bookkeeper steps in.